Your Drive is built to be organized the way you think: spaces that set who can see what, folders that nest as deep as you need, and quick actions on every file.
This article covers the three spaces, folder basics, per-file actions, and how to read your storage usage.
Team, Personal, and Shared spaces
Every Drive is split into three spaces, and the space a file lives in decides who can see it:
- Team — shared with everyone in your workspace. Put anything here that the whole team works from: footage, brand assets, scripts in progress.
- Personal — private to you. Drafts, experiments, and anything you're not ready to share.
- Shared — files and folders other people have specifically granted to you. You didn't upload them, but you have access.
Who's actually in your workspace — and what role they hold — is managed separately; see Manage workspace and team.
Create and nest folders
Create folders anywhere and nest them to match how you work — by client, by series, by shoot date, whatever fits. Files and folders alike can be renamed, moved, and deleted.
To keep the view scannable:
- Switch between grid and list views.
- Sort by date, name, or size.
- Rely on thumbnails — every video, image, and document gets a fast-loading preview, so you can spot things at a glance even with thousands of files.
Duplicate and download
Each file's action menu includes:
- Duplicate — makes a copy in place. Useful before a risky edit, or to fork a document into a new direction.
- Download — pulls the original file back to your computer.
Storage usage by category
Your storage quota view shows a per-category breakdown — how much of your space is going to video, audio, images, documents, and spreadsheets. When you're getting close to full, this is the fastest way to see what to prune: video is almost always the biggest line, so a few old raw files usually buys back more space than hundreds of documents.
A note on version history
Because there's no version history, "undo" for destructive changes means having a copy. Build the habit:
- Before a big edit or cleanup, duplicate the file.
- Do your work on the copy (or the original — just keep one untouched).
- Delete the spare when you're confident.
For sharing a file outside your workspace — with a client or collaborator who isn't a member — use share links instead of downloads; see Share files with links.